Concordia University, Chicago
  • 23-Jan-2020 to 29-Feb-2020 (CST)
  • Auxiliary Services
  • River Forest, IL, USA
  • Salary
  • Full Time

Concordia University Chicago (CUC) invites applications for the full-time position of Coordinator of Campus Events in the Department of Auxiliary Services. This position is responsible for scheduling and coordinating all customer service-related aspects of all non-academic events on the Concordia University Chicago campus.

Responsibilities/Duties: 

  • Schedule university-sponsored, non-academic events and activities, and coordinate usage of campus facilities for all faculty, staff and student groups. This includes, but is not limited to, coordinating the physical set-ups, food arrangements and audio-visual (AV) arrangements.
  • Observe events and their set-ups/takedowns to ensure that:
    • General safety of building users is ensured
    • Room conditions and set-ups adequately meet the needs of users, in addition to meeting the standards and expectations of the university
    • Furnishings and equipment are in their proper location and arrangement
    • Policies governing the use of facilities are being observed
  • Supervise the activities of conference groups and Concordia-sponsored activities as they utilize Concordia facilities, acting as a liaison between the group(s) and respective Concordia department(s) performing contracted and/or support services (departments include, but are not limited to: Housekeeping, Public Safety, Physical Plant, CougarNet, AV and the University's contracted food service provider)
  • Maintain a working knowledge and understanding of the policies, procedures, aims and purpose of Concordia University
  • Coordinate and plan all on-campus events directly with clients, leaving final contract development and approval to the Director of Contract Management & Auxiliary Services
  • Enter, manage and oversee the University's master events calendar
  • Train University faculty, staff and students on the procedures for entering events into scheduling system as well as inventory needs (AV, food, etc.)
  • Evaluate building usage and guest satisfaction and make recommendations for increasing both in order to develop the Koehneke Community Center's (KCC) potential as the primary center of activity for the campus
  • Develop personal technical expertise in order to:
    • Relay physical requirements for set-ups to student workers
    • Before events begin, confirm physical set-ups for banquets, meetings, conferences, and other programs
  • Review performance of the student staff with the Director of Contract Management & Auxiliary Services
  • Actively participate in the supervision and inspection of student workers
  • Develop and implement periodic staff evaluations, in-service training programs, and operations manuals and handbooks (policies and procedures)
  • Maintain daily oversight of the physical condition and cleanliness of the KCC facility
  • Oversee the inventory, maintenance, use inspection, repair, replacement, and security of Center equipment, keys, furnishings, and facilities
  • Assist the Director of Contract Management & Auxiliary Services in the planning and implementation of a training program for all KCC employees
  • Assist the Director of Contract Management & Auxiliary Services in the administrative functions of the Center as assigned
  • Act as University's on-campus contact for contracted events
  • Participate in activities, which will enhance personal professional development (i.e. - courses, conferences, research)
  • Develop signage for all campus events as needed

Skill Sets: 

  • Computer literacy
  • Extremely detail oriented
  • Oral and written communication skills - via telephone, e-mail and personal contact
  • Good organizational and management skills
  • Ability to multi-task
  • Ability to maintain confidentiality
  • Enthusiastic supporter of Lutheran higher education and Concordia University Chicago

Minimum Experience Required:

At least one year of event management experience preferred

Education Requirements:

  • Associate's Degree (or equivalent Event Management certification) required
  • Bachelor's Degree (in Hospitality and Event Management) preferred
  • Additional training in various facets of event planning preferred

Compensation and Benefits:

Starting range is dependent upon individual qualifications and experience. Concordia health, disability and retirement plan enrollment is available to full-time employees and their eligible dependents. Tuition benefits are also available for employees and their qualified dependents.

Application Information:

Interested individuals should include a cover letter, resume and references with their online application.

Concordia does not discriminate in the employment of individuals on the basis of race, color, national or ethnic origin, disability, sex or age.  As an institution of The Lutheran Church-Missouri Synod, however, and to the extent allowed by law, Concordia University reserves the right to give preference in employment based upon religious affiliation. 

Concordia University Chicago does not generally sponsor for employment visas except for positions that oversee, teach or support our international programs.

About Concordia University Chicago:

Concordia University Chicago is a liberal arts-based Christian university founded in the Lutheran tradition. Through its College of Arts and Sciences, College of Business, College of Education, College of Graduate Studies, and College of Innovative and Professional Programs, Concordia-Chicago offers more than 160 areas of study in small classes taught by professors who are passionate about teaching and student success. All undergraduate and graduate degrees are fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.

Concordia University Chicago has been recognized as a College of Distinction since 2010, and in 2013 was named to the U.S. President's Higher Education Community Service Honor Roll for the fifth time. For the sixth consecutive year, combined undergraduate and graduate enrollment has exceeded more than 5,000 students. Concordia University Chicago is located in River Forest, 10 miles west of downtown Chicago. Learn more at CUChicago.edu.

As a distinctive, comprehensive university of The Lutheran Church - Missouri Synod, centered in the Gospel of Jesus Christ, and based in the liberal arts, Concordia University Chicago equips men and women to serve and lead with integrity, creativity, competence and compassion in a diverse, interconnected and increasingly urbanized church and world.

Concordia University, Chicago
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